Time Attendance
Time-Attendance systems are essential for organizations to accurately track employee working hours, attendance, and leaves. These systems automate the process of logging and managing attendance, reducing errors, and improving operational efficiency. By using biometric devices, RFID cards, or mobile apps, employees can easily clock in and out, while HR or management can monitor attendance data in real-time.
Efficient Time-Attendance Management for Businesses
Gemini Infotel’s Time-Attendance Management Software helps organizations optimize productivity while reducing costs associated with manual attendance tracking. Manual systems often lead to errors, fraud, and inefficiencies, while varying attendance policies across organizations complicate data management. Gemini Infotel offers both on-premise and cloud-based solutions to automate attendance tracking, generate reports, and centralize management of attendance policies across multiple locations. This solution streamlines the calculation of overtime, management of leaves, shifts, schedules, and attendance corrections. Ideal for schools, hospitals, government institutes, banks, remote sites, hotels, and enterprises of all sizes, it enables organizations to enhance productivity and operational efficiency.
Tailored Time-Attendance Solution for All Business Sizes
Gemini Infotel’s Time-Attendance Solution provides a comprehensive and scalable solution for businesses of all sizes, from large enterprises to SMEs and SMBs. Managing time-attendance across diverse departments, sections, and employee designations can be challenging, especially when complex rules need to be automated.
Gemini Infotel’s solution offers flexibility in creating an organizational structure that aligns with the time-attendance hierarchy, allowing businesses to capture and automate attendance rules effortlessly. Whether for a large enterprise with multiple locations or a small business with a single office, this solution provides the scalability and modularity to meet evolving needs.
Customizable Attendance Policies for Enhanced Management
Gemini Infotel’s Time-Attendance Solution simplifies the complexity of managing attendance across diverse organizational structures, hierarchies, and operational requirements. It offers flexible policies for shifts, leaves, and attendance rules, accommodating the specific needs of different functions, departments, locations, and individuals.
This solution ensures accurate recording of entries and exits, enabling comprehensive time-attendance management. By automating the tracking process, Gemini Infotel allows organizations to maintain precise and efficient attendance records while adapting to diverse timing and leave policies.
Streamlined Leave Management for Efficiency and Accuracy
Gemini Infotel’s Time-Attendance Solution simplifies leave management, especially for organizations with multiple locations or diverse attendance policies. The solution offers a comprehensive system to define various leave types, rules for leave accumulation, and automatic leave credit, ensuring seamless leave tracking and management.
Employees and reporting officers can easily track leave applications, approvals, and balances, reducing administrative effort and ensuring accuracy. This centralized leave management process enhances efficiency, providing businesses with better control over leave policies and minimizing errors or mismanagement.
Over 150 Customizable Time-Attendance and Leave Reports
Gemini Infotel’s Time-Attendance Solution provides organizations with over 150 customizable reports to monitor employee attendance, track leave, and facilitate data-driven decision-making. These reports can be tailored by HR/Admin to suit specific needs, such as for departments, individual employees, or specific time frames.
With various filtering options and multiple formats (PDF, Excel, Word, RTF, CSV, TXT), businesses can easily export and analyze data. This capability enhances payroll accuracy, supports compliance, and provides valuable insights for effective workforce management.
Seamless Integration with Payroll and HRMS Software
The Gemini Infotel’s Time-Attendance solution simplifies payroll management by offering seamless integration with third-party software such as ERP, Payroll, HRMS, Active Directory, Tally, and more. This eliminates the need for manual data entry and reduces errors by automating the exchange of data.
Using database-to-database, API, and offline export methods, businesses can streamline the payroll process, save time, and ensure accurate and timely payroll calculations. This integration enhances operational efficiency and minimizes the administrative burden on HR teams.
AADHAAR Enabled Biometric Attendance System (AEBAS)
Gemini Infotel’s AEBAS solution enhances attendance management within government organizations by leveraging the AADHAAR number issued by UIDAI for user authentication. The system utilizes the COSEC VEGA FAXQ, an advanced, embedded Linux-based biometric attendance device registered on the AEBAS server. With authentication in under 1.5 seconds, the COSEC VEGA FAXQ verifies users seamlessly through their AADHAAR number stored in the smart card and fingerprint, offering a blend of speed, reliability, and data security. This cutting-edge solution empowers government organizations to streamline attendance tracking, improve workforce productivity, and ensure secure, efficient, and accurate attendance management.
Dual Authentication Modes for Reliable Attendance Marking
Gemini Infotel’s COSEC VEGA FAXQ enhances the attendance marking process with two reliable authentication modes, providing both convenience and accuracy for users.
The first mode involves presenting the smart card, which stores the AADHAAR number, followed by fingerprint verification, ensuring fast authentication in under 1.5 seconds. Alternatively, the second mode allows users to manually input their AADHAAR number on the device and then authenticate with a fingerprint scan. This dual-mode approach ensures both speed and security, offering government organizations a robust and error-free solution for efficient attendance management.
Seamless Authentication Process for Enhanced Security
Multi-Language Support for Regional Needs
Gemini Infotel’s COSEC VEGA FAXQ ensures inclusivity and ease of use by offering multi-language support. English and Hindi are the device’s default languages, providing seamless interaction for users across the nation.
Additionally, Gemini Infotel offers the flexibility to customize the device with regional languages upon request, further enhancing accessibility. This language adaptability ensures that users from diverse linguistic backgrounds can navigate the system effortlessly, making the COSEC VEGA FAXQ an ideal choice for organizations seeking to cater to a wide range of regional needs.
Employee Self Service Solution for Streamlined HR Management
Gemini Infotel’s Employee Self Service (ESS) Solution addresses the growing challenge of managing employee queries related to leave and overtime in a rapidly expanding workforce. Available as both on-premise and cloud-based options, the web-based portal empowers employees to independently manage their attendance, leave, and time-related information. Through the ESS platform, employees can access their entitlements, check attendance summaries, view punch events, leave balances, and work schedules in real time. Reporting officers can also approve or reject leave and tour applications, authorize attendance, and schedule work tasks. This integrated solution enhances the efficiency of HR departments while empowering employees to handle administrative tasks on their own, streamlining the entire management process.
Easy Updation of User Profile
Gemini Infotel’s Employee Self Service (ESS) solution provides employees with the convenience of accessing and updating their personal information. With Gemini Infotel ESS, employees have the ability to add or edit details such as their name, age, birth date, address, and contact number. This feature plays a crucial role in ensuring an accurate and up-to-date database of employee information.
By empowering employees to take charge of their own profile details, Gemini Infotel ESS contributes to maintaining an error-free and reliable record of every employee within the organization. This not only streamlines administrative processes but also enhances data accuracy and integrity. With Gemini Infotel ESS, employees can actively participate in maintaining the integrity of their personal information, fostering a culture of responsibility and accountability within the organization.
Mark Attendance Using Wi-Fi and GPS
View Attendance and Leave Details
Gemini Infotel Employee Self Service (ESS) offers employees a seamless solution to effectively manage their leaves and maintain accurate attendance records. Through direct web-based access, ESS empowers employees to effortlessly track their attendance summary, attendance details, and leave status. This includes the ability to view information for specific days, the current month, previous month, or any desired timeframe.
The comprehensive display of this information is presented with user-friendly visual indicators, enabling easy interpretation and understanding. By providing employees with real-time access to their leave and attendance details, Gemini Infotel ESS reduces confusion, enhances transparency, and ensures accurate records. This streamlined approach promotes efficiency, empowers employees to stay informed about their leave status, and ultimately contributes to an improved work experience for all.
Leave/Tour Application and Approval
The conventional process of filling out paper forms for leave applications and waiting for approval from reporting officers often results in frustration. Gemini Infotel Employee Self Service (ESS) revolutionizes this experience by enabling employees to submit various requests, including attendance authorization, overtime, compensatory-off, and personal/official tours, through the user-friendly ESS portal.
These requests are seamlessly reflected on the reporting officer’s ESS dashboard, streamlining the approval process. By leveraging this web-based portal, the cumbersome and time-consuming nature of manual paperwork can be eliminated. Gemini Infotel ESS empowers employees with a convenient and efficient way to request and manage various authorizations, enhancing workflow efficiency and promoting a more productive work environment. Say goodbye to paperwork and embrace a digital, hassle-free solution with Gemini Infotel ESS.
Hassle-free Canteen Operations
Gemini Infotel offers an automated cafeteria management system that simplifies order placement, delivery, and payment processes. Available as both on-premise and cloud-based solutions, it enables administrators to efficiently manage menus and track consumption. This system enhances productivity, reduces food waste, and ensures transparency while minimizing conflicts. By replacing manual processes, it streamlines operations, saving time and improving overall cafeteria efficiency.
Streamlined Menu Creation and Scheduling
Flexible Payment Options: Pre-paid and Post-paid Transactions
Gemini Infotel’s Cafeteria Management solution supports both Pre-paid and Post-paid transactions to accommodate diverse organizational needs. Pre-paid transactions allow users to load their smart cards with balance, which can be recharged as needed, while Post-paid transactions deduct cafeteria expenses directly from salaries, ensuring a smooth, cashless operation. Administrators can set daily and monthly spending limits for both transaction types. Users can conveniently check their balance, menu schedules, and transaction details in real-time through the Matrix Employee Self Service (ESS) portal or COSEC Mobile Application. This enables employees to pre-plan their orders, track their food expenses, and streamline the ordering process, enhancing overall efficiency and satisfaction.
Flexible Payment Options: Pre-paid and Post-paid Transactions
Gemini Infotel’s Cafeteria Management solution supports both Pre-paid and Post-paid transactions to accommodate diverse organizational needs. Pre-paid transactions allow users to load their smart cards with balance, which can be recharged as needed, while Post-paid transactions deduct cafeteria expenses directly from salaries, ensuring a smooth, cashless operation. Administrators can set daily and monthly spending limits for both transaction types. Users can conveniently check their balance, menu schedules, and transaction details in real-time through the Matrix Employee Self Service (ESS) portal or COSEC Mobile Application. This enables employees to pre-plan their orders, track their food expenses, and streamline the ordering process, enhancing overall efficiency and satisfaction.
Easy Management of Field Activities
Assign Schedules to Field Employees with Gemini Infotel
To enhance productivity and maximize efficiency, Gemini Infotel’s Field Visit Management solution offers a range of features aimed at optimizing time utilization. This comprehensive solution enables users to effortlessly create, assign, modify, copy, and re-assign schedules, empowering organizations to accomplish more in less time. Scheduling, a critical daily activity, allows for the precise allocation of field tasks to individual employees, ensuring timely completion according to their designated schedules.
The solution provides clear visibility into the status of tasks, including those that have been completed, are currently ongoing, or are scheduled for the future. By effectively managing and monitoring these task schedules, businesses can streamline operations, improve task allocation, and ultimately increase overall productivity. Gemini Infotel’s Field Visit Management facilitates seamless coordination and empowers organizations to efficiently utilize their resources for optimal results.
Mobile-Based Field Attendance Marking with Gemini Infotel
Gemini Infotel’s Field Visit Management enables accurate tracking of field employees using GPS technology. Employees can mark their attendance via the COSEC APTA mobile app, ensuring real-time tracking of their locations. The solution enhances transparency, compliance, and operational efficiency by providing precise data on employee visits and vehicle movements.
150+ Time-Attendance and Leave Reports with Gemini Infotel
Gemini Infotel’s Field Visit Management solution provides over 150 customizable reports that cater to various needs like salary calculation, employee movement tracking, and informed decision-making. These reports can be filtered and exported in multiple formats (PDF, Excel, Word, RTF, CSV, TXT) for seamless integration with other systems. By utilizing these powerful reporting features, organizations can gain valuable insights and streamline operations, enhancing the overall management of field activities and workforce.
Efficient Contract Workers Management with Gemini Infotel
Comprehensive Worker Profile Management with Gemini Infotel
Exclusive Contractor Portal with Gemini Infotel
Gemini Infotel’s Contract Workers Management solution includes a dedicated portal for contractors, offering a comprehensive and efficient platform for managing work orders and workers. The intuitive dashboard provides contractors with a quick overview of all functions, including accessing assigned work orders, monitoring progress, adding workers, submitting profiles for approval, and generating reports. This centralized hub streamlines operations, enhancing productivity and supporting effective decision-making by providing contractors with easy access to vital information.
Easy Work Order Management with Gemini Infotel
Gemini Infotel’s Contract Workers Management solution simplifies work order creation and task delegation. Organizations can easily create work orders with specified validity dates and assign them to contractors, who can then allocate them to their pre-registered workers. Project managers have a centralized view to track the status of all work orders, and can close them once tasks are completed or the validity period expires. This system streamlines work order management, enhancing coordination, productivity, and project oversight.
Job and Project Costing Solution by Gemini Infotel
Create Projects, Phases, and Jobs with Gemini Infotel Job and Project Costing Solution
Gemini Infotel’s Job and Project Costing Solution empowers supervisors and project managers to efficiently create and manage projects by breaking them down into multiple phases and jobs. This feature allows for seamless task allocation across multiple employees, ensuring smooth project execution. Additionally, the solution provides the flexibility to add existing phases and jobs to new projects, optimizing project management. By enhancing project coordination and resource allocation, organizations can effectively track progress and ensure successful project delivery.
User-wise Job Allocation with Gemini Infotel Job and Project Costing Solution
Track Project Progress and Cost with Gemini Infotel Job and Project Costing Solution
Gemini Infotel’s Job and Project Costing Solution automates job progress tracking, eliminating manual entry and ensuring efficient project management. The solution monitors project milestones, calculates units produced, and tracks individual unit production by breaking projects into phases. With clear status indicators—active, completed, or in progress—organizations gain real-time insights into project status. It also ensures precise payment management by tracking each job, reducing the risk of overpayment. This comprehensive solution enhances operational efficiency, streamlines cost control, and improves overall project performance.
Mobile-Based Time-Attendance and Leave Management with Gemini Infotel
Auto-Attendance Marking Via GPS/WiFi - Attendance on Move with Gemini Infotel
Gemini Infotel’s “Attendance on Move” feature offers a seamless solution for employees to mark attendance without manual punches or long queues. By leveraging GPS and Wi-Fi, the system automatically records attendance when employees enter or leave designated Wi-Fi zones. Administrators can define and save these locations, ensuring smooth tracking.
This feature eliminates the need for traditional methods like RFID cards or biometric solutions, which can be time-consuming, especially for field employees. It simplifies attendance marking, enhances efficiency, and saves valuable time for both employees and organizations.
Access Control via QR Code with Gemini Infotel
For highly sensitive areas, access is granted only after verifying visual evidence. By integrating Gemini Infotel’s Access Control System with its Video Surveillance System at the database level, this process is streamlined. The integration synchronizes user profiles, access permissions, and visual evidence, ensuring a unified approach to entry management.
Both systems access a centralized database to store and manage user data and permissions. Real-time cross-referencing of visual evidence with the authorized personnel database ensures doors unlock only upon proper authorization. Additionally, the system generates detailed reports of all denied access attempts, including the date, time, and visual identity of the person attempting entry, providing valuable evidence for further investigation.
Access Control via Bluetooth® with Gemini Infotel
Gemini Infotel’s “Your Mobile is Your Identity” solution utilizes Bluetooth® technology to provide gesture-based access control. Users can simply shake or tap their mobile devices near an entry or exit point to mark attendance and gain access, offering a seamless, automated experience. The wireless access control system allows users to open doors from a distance by rotating their smartphones, with all communication securely encrypted to ensure data privacy.
Only registered mobile phones are authorized for access, reducing the risk of unauthorized entry. Additionally, Gemini Infotel’s Bluetooth®-based solution minimizes the False Acceptance Ratio (FAR) and False Rejection Ratio (FRR), enhancing security and accuracy. This technology simplifies installation, eliminating the need for touch screens, password entry, or additional devices, offering an efficient, secure, and user-friendly access control solution.
What Our Clients Say
Due to our assured satisfaction, we have exclusively chosen Gemini Infotel's Digital EPABX for our office communication needs. We enthusiastically recommend them to anyone seeking office communication equipment and services.
For the past year, we've been utilizing Gemini Infotel's COSEC solution. Its performance has been impeccable, and we recommend it to others for its extensive functionality and the prompt service support provided by M/s The Advanced Communication Systems.
For the past six months, we've been using Gemini Infotel's COSEC solution. We are extremely satisfied with its functionality, features, and reliability. We would happily recommend Gemini Infotel's COSEC solution to any potential user.
For over two years, we've utilized Gemini Infotel's ETERNITY ME 16S system with 330 extensions. The system has proven to be highly efficient, and the promptness of their after-sales service is commendable.
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